metAGM/July2010

NOTES OF HFCYCLISTS AGM and meeting

Monday 5 July 2010 , 7.15pm for 7.30pm in the Info Centre, Hammersmith

HFCYCLISTS AGM

PRESENT:
John Griffiths, Phil Lamond, Ayse Kardes, Susie Gretz, Marta Wojcik, Gerhard Weiss, Paul Saunderson, Petrina Helm, David Marsh, Daniel Dapote [briefly].

APOLOGIES:
John Everard, Roger de Freitas, Mihaly, Shirin Khan, Gerry Berridge, Stephen Burke, Ruth Mayorcas, Paul Alexander, Sonya Firth, Alan Rowden, Sharon Norris.

CHAIR'S REPORT 2010

This meeting is the AGM of hfcyclists, and also the Annual Meeting of the charity London Cycling Campaign - Hammersmith and Fulham branch. We now have bank accounts in each name. This report covers the period from 1 April 09 to 30 March 10.

We have had many pleasant rides and have been involved with the Skyride to Central London and the one to Hounslow, as well as Cycle to Work Fridays. Thanks to all those involved with leading and organising these rides.

A major success this year has been our co-operation with the Council and the Police to ensure that cyclists on the pavement that are not causing problems to others are not given fines on the spot. We also made the police aware of some people selling stolen cycles on eBay, This later led to some arrests

A major undertaking last year was organising the Greenfest on 14 June 2009, which went very well. Since then and up to the end of our financial year some of us have been hard at work preparing for the GREENFEST 2010, with great co-operation from LBHF and others.

We have enjoyed close co-operation with members of the LBHF Transport team over the year. In spite of this there are still problems in some schemes. Westfield has now been open for a year and a half and still some aspects to do with cycling have not been completed. On the North side of Hammersmith Bridge the "improvements" have not been beneficial to cyclists but we hope that in the fine tuning these problems will be resolved. Let us hope that Highways planners will be more considerate towards the needs of cyclists.

We look forward to works on the south side of Hammersmith Gyratory, now being brought forward as a bus priority scheme, which would allow surface level crossings of the Fulham Palace road. This is a scheme we first proposed in 2002. see
http://www.hfcyclists.org.uk/bwyopen.htm and http://www.hfcyclists.org.uk/bwynew.htm

In the future we will have the Local Implementation Plan and Cycling Super Highways, for which we can contribute our skills and knowledge.

Our email group is very active and it is pleasing to have many new members this year. Our meetings, rides and our Garden Party at Roger de Freitas' place have all been very sociable. I hope we will grow stronger each year, and cycling will be enjoyable and safe.

John Griffiths 5 July 2010

There was some discussion and a vote of thanks was given to John for the work he had done as co-ordinator and in leading on the GREENFEST.

TREASURER'S REPORT 2010

The accounts reconcile with the bank statements. At the year end, 30 March 2010, we had £ 3846.70 of unrestricted funds and £ 5807.82 of restricted funds for the GREENFEST, totalling £ 9654.52

The funding we receive for the GREENFEST far exceeds our other funding. The GREENFEST bridges financial years.

Most of the money in unrestricted funds has accrued over the years from donations from commercial ventures at the GREENFEST and some from LCC monies, and so far has been kept as a buffer to allow us to engage in such large ventures.

This year the money that came from LCC sources was £ 916.07, mostly from our involvement with set rides, and we spent £ 435.91, mainly on meetings and refreshments.

The new Management Committee should see how to make the most appropriate use of the monies we have accrued.

We recommend that every one joins the LCC for the advantages and for contribution that the funds provide towards central campaigns.

Phil Lamond
5 July 2010

We discussed the use of the Unity Trust Bank account, which has been set up for us by the LCC but so far remains unused. Gerhard is the Cycling Development officer for the London Cycling Campaign and can guide us towards a new constitution if we need one and the use of the LCC account. The new Management Committee will consider our banking arrangements.

The accounts were accepted and a vote of thanks was given to Phil for the work he had done as treasurer over the last years. As he now has a young child he is relinquishing the post of treasurer.

ELECTION OF OFFICERS AND MANAGEMENT COMMITTEE.

[Our constitution at http://www.hfcyclists.org.uk/rules05.htm]

The present Management Committee resigned. Gerhard Weiss took over as temporary Chair for the election of the position of Chair / Co-ordinator. Following that the elected chair conducted the proceedings

Chair
John Griffiths was proposed by Phil Lamond and seconded by David Marsh, and after discussion was elected by a show of hands.

Treasurer
Marta Wojcik was proposed by John Griffiths and seconded by Phil Lamond, and after discussion was elected by a show of hands.

Secretary
Gerry Berridge was proposed by John Griffiths and seconded by Paul Saunderson, and after discussion was elected by a show of hands.

Management Committee posts:

Roger de Freitas was proposed by John Griffiths and seconded by David Marsh, and after discussion was elected by a show of hands.

Paul Saunderson was proposed by John Griffiths and seconded by Phil Lamond, and after discussion was elected by a show of hands

Susie Gretz was proposed by John Griffiths and seconded by Paul Saunderson, and after discussion was elected by a show of hands.

Gerhard Weiss was proposed by John Griffiths and seconded by Susie Gretz, and after discussion was elected by a show of hands.

Ayse Kardes was proposed by Paul Saunderson and seconded by Susie Gretz, and after discussion was elected by a show of hands.

David Marsh was proposed by Paul Saunderson and seconded by Susie Gretz, and after discussion was elected by a show of hands.

Petrina kindly offered to help with secretarial stuff if it would be helpful.

RESOLUTIONS TO CHANGE BANK MANDATES

We resolved to alter our mandate with Barclays Bank Plc, and in accordance with the wording stated in the Mandate Change form, to provide John Griffiths, Marta Wojcik and Roger de Freitas as the new signatories.

We resolved to alter our mandate with the Unity Trust Bank, and in accordance with the wording stated in the Mandate Change form, to provide John Griffiths, Marta Wojcik and Roger de Freitas as the new signatories.

REFRESHMENT BREAK

HFCYCLISTS JULY MEETING

EALING SKY RIDE
This is on Sunday 18 July 2010. If you want to go on it you will need to register at: https://www.goskyride.com/location/ealing/

There will be a led ride to it with Paul Saunderson and Marta Wojcik involved, and prossibly John Griffiths also involved, leaving from Ravenscourt park at 10.30am, so you need to be there by 10.15am at the latest. The leaving point is under the railway arches at the entrance to Ravenscourt Park at the end of Ravenscourt Avenue, and next to Ginko the nursery.

You can register for the Sky ride on the circuit of roads empty of motor traffic around Ealing. You cannot yet register for the led ride from Ravenscourt Park on roads with normal traffic.

If you want to be a Marshal on the ride contact Gerhard Weiss at gerhard@lcc.org.uk

THE LIP, LBHF'S TRANSPORT PLAN FOR THE NEXT THREE YEARS.

The Local Implementation Plan sets out how LBHF would prioritise spending on transport issues over the next three years, and we have a chance now to have some input into it. Gerhard emphasised the importance of our input into this.

For example there are sections in the Borough Transport Objectives:

Reducing the adverse environmental effects of transport by encouraging walking, cycling and the use of public transport and cleaner vehicles, through school and workplace travel plans, cycle training and improving the attractiveness of walking and cycling routes.

Improving road safety and reducing casualties, particularly for vulnerable road users such as pedestrians, cyclists, older and younger people.

Chris Bainbridge has agreed to meet us at some point to explain the way forward with this, and John and Susie are happy to participate in this. There are a lot of people on the email list who are interested in campaigning for increasing cycling and now is your opportunity to be involved. If you wish to be involved please contact John as below.

For preliminary documents, very short, see our page
http://www.hfcyclists.org.uk/lip.htm
[copy into browser if link does not work]

This page also includes our response to a previous LIP process and gives some ideas of what we can hope for. We must note that hardly any of our aspirations have been fulfilled. Perhaps there is something we can do with performance indicators if the past LIP has not fulfilled it promises for cycling improvements.

GREENFEST 2010
This went very well, and all visitors were very happy with the event, though the numbers attending were slightly down on last year. Perhaps because it was chilly to start before opening up into a lovely day, perhaps as it was Fathers day, perhaps we had less publicity than previous years. Those involved in organising it will review how it went and look at options for the future.

FUTURE PROJECTS
The management committee will look at future projects that we might be involved with now that we have amassed considerable reserves.

RIDES, EVENTS, ETC?

Friday 16 July 7.30pm OUR SUMMER GARDEN PARTY
At the home of Roger de Freitas. Invitations to this have already been sent out. Contact John as below for any questions.

Sunday 18 July 10.30am - OUR FEEDER RIDE TO EALING SKYRIDE. See above.

Saturday 7 August 12noon to 7pm BUSH FESTIVAL
Gerry's daughter Philippa is organising this event on Shepherds Bush Green , a community day with music. It has a lot of youth involvement. If you wish to be involved contact Philippa on 020 7602 7609, philippa@live.ie.

EXPENSES
John had expenses of £10.58 for web hosting, £37.11 for refreshments, and £9.91 for reimbursing Paul for some refreshments he brought. Total £57.60.

DATE OF NEXT MEETING
There will not be a meeting in August. The date of the September meeting will Tuesday 7 September. Venue - probably at John's home, 122c Edith rd, W14 9AP, but this may change should he be on holiday at that time.

John Griffiths [chair / co-ordinator]
020 7371 1290 / 07789 095 748
john@truefeelings.com
OUR WEBSITE www.hfcyclists.org.uk